IEMQG Board Meeting Minutes
April 17, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764
The meeting was called to order at 6:10 pm by Gayle, with the following members in attendance: Cat, Shelley, Laura, Simone and Becky.
President – Gayle
Gayle confirmed that the Vina De Lestonnac Convent (aka the Nunnery) in Temecula is available Monday through Wednesday, November 11-13th for the guild’s second annual retreat. In order to formerly reserve the Nunnery, a $250 deposit is required, when the paperwork is submitted by Gayle. Note, final payment isn’t due until the day we check in. Ten days before the retreat, they require a final head count. Information obtained is as follows: 15 members is the minimum required to have the dedicated work room. Although, the maximum number of members the room can hold is 25, 20 would most comfortable. Check-in is 10 am on Monday and room check out is 11 am but we still have the workroom until 2 pm. There are 12 bedrooms available, with pricing as follows: Triple Occupancy $226/person; Double Occupancy $276/person; Single Occupancy $376/person; Day Commuter $33/day. If there are any dietary restrictions, they will do their best to accommodate you. Sign-ups will be available at the May meeting. In order for members to reserve their spot, they need to provide a $100 deposit at time of sign-up. Remainder of payment due at August meeting. Discussed an upcharge for Jen to create cute retreat favors – $10/person?? Jen – please let us know if you’d be willing to do this again and if $10/person is sufficient. Also, discussed briefly future retreat locations in Big Bear and Fallbrook.
Consensus at the April general meeting was that everyone liked the room at the Main/Mission Inn library. Parking is an issue, but not enough to deter attendance it was determined. We do have to set up and put away chairs at ever meeting, but as a guild we are used to it and everyone has no problem pitching in to help. Last month the library did not charge us the $20 room fee as we did not use the kitchen. We will look into finding out if we can use the room without a fee going forward. We discussed if we should stay in Grand Terrace for the summer months of June, July and August, or stay at the Main/Mission Inn library, and how we felt the change of locations could affect guild attendance. Other suggestions were for Simone to check into the Janet Goeske Center again and for Shelley to look into facilities provided by Riverside Park & Recreation. After our discussions, Laura made a motion to have all general meetings going forward at the Main/Mission Inn library, and thus officially changing the meeting location from Grand Terrace to Riverside. Cat seconded the motion. Becky will reserve the room for as far out as allowable. Shelley, told us that as a token of the Guild’s appreciation to the library, perhaps members could donate quilting related books at the end of the year. Something we should look into further and announce at a future meeting.
Road to California
Gayle proudly announced that the Guild won one of the $500 prize money for guild attendance!! She will inform members of this exciting news at the May meeting.
VP Programs – Shelley
Kim will be presenting “Community and Creativity, a History of Women and Quilting”. A projector and computer is needed for Kim’s presentation for the May meeting, which Laura will bring. Dora Cary from Orange Dot Quilts will be the featured presenter for the June birthday meeting. And Christine will be the Transitional Quilter for July.
Gayle brought up the possibility of having Natalie Barnes, who is a new brand ambassador for Aurafil, to present a free lecture and trunk show, for our August meeting.
Cat noted that Sarah Goer (one of the standouts at SCCQG’s Meet the Teachers event) will be at the Hi Desert Quilt Guild in Ridgecrest, CA, on March 5th and 6th, 2020. We were thinking to possibly have her be our March presenter on March 7th with a workshop on the 8th? Or combine both in one day?
Tentative Member University presenters:
Improv square pieces/emotions – Laura
Paper piecing – Simone
6 minute circle – Cat
Shelley will ask Lynn Hannah to provide a demonstration of her choice.
Treasurer – Cat
Cat discussed the bank balance and confirmed reconciliation of the account. Cat confirmed the MQG dues have been paid. Discussed breaking out the fundraising lines on the cash flow report to have a better idea of how much each fundraising activity is bringing in. Currently, Cat has been placing comments in the line items to describe the income source, but having a line item for each fundraiser activity might be a better solution.
Fundraising / Raffles / Exhibits – Laura
Laura will bring an opportunity basket and new fabric kits to the May meeting. She will also have a table set up to collect boutique fundraiser items. Worthy items will be shown during the Show and Share portion of the meeting. She is also bringing more donated fabric for a flash sale.
Chaffey Museum of Art – Modern quilts will be collected at the May meeting. Laura will have the forms required to accompany the quilts being collected available at the meeting. The exhibit, ‘Splashes of Color and Space’ runs from May 23 – July 20, 2019. 40-50 of any size quilts will be needed. In addition, there will be pedestals available to display, other modern objects. Simone agreed to exhibit her chair she shared with the guild last year.
Debby Winter from Road to California, contacted Laura about featuring guild member quilts in the breeze way for R2CA next year, 2020. Laura immediately said yes. We don’t have many details, but have determined the quilt size needs to be a twin or larger and of course, modern. Further details to follow in the coming … continue reading