Minutes · Minutes General Board

May 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
May 23, 2018, 7:00 p.m.
Panda Inn, Ontario, CA

The meeting was called to order at 6:59 p.m. by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Jennifer Adams, Gayle Bennett, Pat Klassen, and Tricia Williams.  Tricia Williams took minutes in the absence of Secretary Candace Kimball.

Old Business:

Committee Reports:

Cat Wallace, VP Programs

June meeting –Trunk Show by Natalie Barnes of Beyond the Reef.  Cat said that she spoke to Natalie who is excited to come to our meeting.  Cake will be served to celebrate our two-year anniversary.

July meeting – Tricia Williams, who was scheduled to do a Spotlight Quilter presentation, will be out of town and unable to attend.  Cat Wallace is scheduled to do a Transition Quilter presentation.  Cat will invite Simone Bradford to do a Spotlight Quilter Presentation on herself and possibly bring some of the fabric for us to buy.   If Simone is unable to do that, Cat will instead do her Nevertheless She Persisted speech that she did at the Upland Library earlier this year.

August meeting – Shawnee Miller will be giving her Thrilling Threads lecture.  Cat shared a flyer that she has prepared about Shawnee’s lecture on August 4 and her workshop on August 19.

September meeting – Song Title Challenge quilts will be revealed.  Linda Rasmussen has offered to once again critique our creations.

October meeting – Upcycle Sale at Mountain Shadows Clubhouse.  Jen will tell Becky that we offered to help her get items ready for the sale.

November meeting – Member University at Mountain Shadows Clubhouse.  Planned stations include:  MQG Website tutorial by Laura Greene; AccuQuilt Go! Fabric Cutter demonstration by Tricia Williams; Quick Curve Ruler demonstration by Pat Klassen, and possibly a machine binding lesson by Donna Gaston.

December meeting – Holiday Party at Mountain Shadows Clubhouse.  Additional details to follow.

After discussion, it was moved, seconded, and approved that Cat will contact Linda Sullivan to do a Colourwerx Trunk Show at our January 2019 meeting.

The February 2019 meeting needs to be a little shorter so that we can approve the annual budget.

Laura will contact Batty Lady for either February, April, or July 2019.  Cat will send contracts for all speakers. We agreed that we will have two challenges next year, which will be due in March and September.

 

VP Communications – No old business.  Tricia asked if the public can access our minutes on the website.  Jen said that our entire site can be accessed by anyone.  Gayle said that is the reason we do not put confidential items (such as account balances) in the minutes.  Jen said that if we decide it’s necessary in the future, certain areas of the website can be locked so that only members can access them.

 

Treasurer – Gayle reported on our financial condition and we reviewed the bank balance and projected income. Our main income producer will be the Upcycle Sale in October.  Laura mentioned that the MQG site has information about to organize a sale.

 

Welcome/Refreshments – Pat reported that Laura Greene will bring the birthday cake from Costco, Pat will pick up paper goods, and Allison is bringing drinks.

 

Raffle – No old business

 

Charity – Laura will remind Amy that at each meeting, we need a sheet at the Welcome Table for people to record their donations.

 

Membership – After the June meeting, Tricia will send the updated membership roster to Jen, who will send it out to all members requesting that they contact Tricia with any corrections.

 

President – Review Bylaws.  We agreed on the following changes:

Article V Section 1 – No changes

Article V Section 2 – At the end of the first sentence, add, “and may be a special meeting of the Executive Board.”

Article V Section 3 – No changes

Article V Section 4 – After first sentence, add “Members may exercise their right to examine the financial reports by contacting the Treasurer. “

Article V Section 5 – No changes

 

New Business:

There was no other new business.

 

Next meeting – June 26, 6:30 p.m. at Joann’s

 

Tentative IEMQG General Meeting Agenda
June 2, 2018 – 2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313

Welcome – Warm up
“My fabric is organized well at my home”
Happy Birthday – we are two years old.  Short history by Laura.
Minutes on website; finances available from treasurer
Committee reports
Program Annoucements – Cat Wallace:
June Sit and Sew at Mountain Shadows
July meeting
August meeting
Challenge – Gayle Bennett: Song Title Challenge drawing during break
Retreat waitlist
Block Lotto – Shelley Wardrop: Raffle for arrow blocks
July block lotto
Refreshments Sign up – Pat Klassen
Break:  Visit and snacks
Beyond the Reef – Natalie Barnes (announced by Cat)
Show and Share
Raffles: Fat Quarter Raffle & Name Tag Raffle – Pat Klassen
Adjourn

 

Respectfully submitted,
Tricia Williams

 

Minutes · Minutes General Board

May 2018 Special Board Meeting Minutes

Inland Empire Modern Quilt Guild
Special Executive Board Minutes
May 5, 2018, 4:30 PM
Arlanza Public Library
8267 Philbin Ave, Riverside, CA 92503

 

Present: Laura, Gayle, Becky, Jen, Trish, Candace, Pat, Alisa

Meeting called to order by President Laura Greene at 4:20

Bylaws Review

Article III Section 1. Active Members: #3.  At end of first sentence, after “free of charge” add “and any additional meetings are $5.  Remove the 2nd and 3rd sentences

Article III Section 2. Affiliate Members: #1. Remove “place of”.  #5 Following “dues” add “and or specifications for advertisements or publications”.

Article III Section 3. Student Members: #1. After “enrolled” add “as a full-time student”.

Article III Section 4. Junior Members: #1. At the end of the sentence add “or be in high school age or below”.

Adding a new section to Membership: “Honorary Members” shall be entitled to all benefits of active members; must have been an integral part in the modern movement or an outstanding contribution to the IEMQG.  The member is awarded by the discretion of the board.  Dues are waived (further conversation needs to address: define, state benefits, $)

Motion moved and accepted.

Article IV Section 1. Dues: #2. Remove “February” and replace with “April”.  #4.  Drop this sentence completely.  #5. After “dues” remove the remainder of the sentence and replace with “remain unpaid are dropped in April”.

Article IV Section 2. Fees:  #3. At end of sentence remove “.” and add “as determined by the executive board.

Motion moved and accepted.

Article V will be discussed at next meeting. Topics to be discussed include posting general minutes/board minutes/special board minutes (like by-laws) on website.

Meeting adjourned 5:00

Next meeting May 23 at Joann’s 6:00.

Respectfully submitted,
Candace Kimball

Blog · Minutes · Minutes General Board

April 2018 Special Board Meeting Minutes

IEMQG Special Board Meeting Minutes
4-22-18 4:00pm
Mountain Shadows Clubhouse

 

Present: Laura Green, Gail Bennett, Cat Wallace, Jen Adams, Candace Kimball, Trish Williams, Becky Brekke
Meeting called to order by President Laura Greene at 4:09pm

Agenda: Bylaw Jigsaw for April 16

Laura opened with discussion of the difference of bylaws and policies.  Jen passed out a paper that referenced Section 3, items 1,1a-1i, 2, 2a-2d and 3, 3a-3c. It was agreed numerics (1, 2 and 3) are bylaws and the alphas (1a-1i, 2a-2d and 3a-3c) are procedures.  Items 1a-1i as stated on list are approved.  2a add chairperson to responsible people.  3c. files to also include emails.  Board and General minutes when being sent out for posting should also include carbon copy to IE Modern Quilt Guild (IEModernQuiltGuild@gmail.com).  Motion to revise and have Jen add these items to bylaws.  Moved and approved.

Article IX Section 1 President, Laura:  IX Section 1(3) amend to include signing contracts for guild. Motion to revise and have Jen add these items to bylaws.  Moved and approved.

Article IX Section 2 VP Programs, Cat:  IX Section 2(1) amend to include Special Board meetings. IX Section 2 (3) move to Presidents duties in IX Section 1 as additional item.  IX Section 2(4) add to treasurer and president is unavailable.  IX Section 2 add as new item events outside typical meeting places, retreats and workshops. Add responsibility to facilitate contracts/negotiations for guest speakers and special events. Jen will add these items to bylaws.  Motion to revise and have Jen add these items to bylaws.  Moved and approved.

Article IX Section 3 VP Communications, Jen

Article IX Section 4 Treasurer, Gayle:  IX Section 4(6) add/possible new item president will assign audit committee (at least one must be a general member), Note this maybe under procedures. Create a section for Audit Committee. IX Section 4(7) add “In accordance with the National MQG”.  New items: file insurance documents. Responsible for disbursement of all funds. Jen will add these items to bylaws and possible procedures. Motion to revise and have Jen add these items to bylaws and or procedures.  Moved and approved.

Article IX Section 5 Secretary, Candace: IX Section 5(4) move to Treasurer IX Section 4 as a new item, treasurer to be responsible for membership roster.  Motion to revise and have Jen add these items to bylaws.  Moved and approved.

 

Next meeting for bylaws 5/5/18 4:30-5:30 (immediately following General Meeting).

Meeting adjourned 5:05

 

Respectfully submitted,

Candace Kimball

See bylaws on website for details.

Minutes · Minutes General Board

March 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
March 19, 2018 – 6:30 p.m.
Jo-Ann Fabric & Crafts, Ontario Mills Circle

Meeting called to order 6:35pm by Cat Wallace

Old Business:

Committee Reports:

VP Programs-April and future reminders April is Negative Space Challenge curated by Linda Rasmussen, (Jen is in New York week before challenge, so she will not have computer access the week before. She will post on website a reminder on Good Friday.)

May is Transitional Quilter with Laura Greene along with Marsha Schuh for Spotlight Quilter.

June’s guest speaker is Natalie Barns. June is also our birthday celebration. Pat will ask June snack people to make arrangements for a cake. Pat will get plates, forks and napkins.

July is Transitional Quilter by Cat Longarmer and Spotlight Quilter is Carlene.

August is Upscaling Sale coordinated by Becky Brekke

Sept is the Song Challenge

Oct is Sue from Needle in a Fabric Stash.

January, Cat is willing to present “Never the Less She Persisted.” A talk she gave at the Upland Library earlier this month.

VP Communications- no old business

Wants to fine tune FB. Working on the qualifying questions for FB.

Treasurer-no old business

Secretary- no old business

Balance is $xxx.xx All debt is paid.

Up-cycling- no old business

Welcome/Refreshments- no old business

Raffle- no old business

Charity- no old business

Membership

Trish to send email to members that haven’t paid yet.

President- 1) Revisit bylaws as jigsaw activity. Each person brings their assigned part to share. Any changes, additions, or policy needs? Bylaws and Policies are tabled for next month. The reviewing process was changed. It will be a group review. We will do section 9 first, followed by a different section the following months. It will be emailed to all members for group discussion at the next meeting.

 

New Business:

Treasurer-retreat

Gayle researched website “Gather at the Hive” in Fallbrook, holds 16 people. Available dates are: 9/21-23 (Third choice), 10/19-21 (First choice), 10/26-28, 11/9-11 (Second choice). $156.25 and provide own food. 10 am Fri-4 pm Sunday. $250 deposit, motion made by Pat, second by Cat. Will provide an interest list at April meeting.

Secretary- thank you notes

Send note to Jessica. Group saw pics of TY cards and decided to keep and use that style. Jen will donate note card stock and Becky will donate envelopes.

President- announcements from member times and appropriateness Wants to put a display of mini-quilts at the Coffee Klatch. Bring minis to June meeting. 120” diameter or smaller. Must have a 4” sleeve from a 9 ½” piece of fabric. Laura to Email Jen instructions for appropriate sleeve to post on website.

President- April agenda

Do the Negative Space Challenge after break. Gayle’s husband will take photos of the challenge quilts for the website.

Set a time at end of meeting for announcements from guests. Pat to provide a list at sign-in desk for announcements they wish to be made.

 

Tentative IEMQG General Meeting Agenda
April 7, 2018
2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313

  1. Welcome – Warm-up
  2. “I think spring quilts must have bright colors and bold shapes.”
  3. Committee Reports
  4. Program Announcements (Cat Wallace)
  5. May meeting
  6. June meeting
  7. Challenge (Gayle Bennett)
  8. Song Title Challenge drawing during break
  9. Block Lotto (Shelley Wardrop) – Announcement and raffle
  10. Sit and Sew – April 22nd 9:00am – 5:00pm Mountain Shadows (Tricia Williams)
  11. Upcycling Event (Becky Brekke)
  12. Refreshments Sign-up (Pat Klassen)
  13. Break: Visit and Snacks
  14. Negative Space (Judged by Linda Rasmussen)
  15. Charity (Aimee French)
  16. Show and Share
  17. Raffles
  18. Fat Quarter Raffle (Candace Kimball)
  19. Name Tag Raffle (Pat Klassen)

Next meeting April 16, 6:30 p.m. at Jo-Ann’s – Dinner prior at 5:45 at Panera’s restaurant on 4th west of Lazy Dog Café

Meeting adjourned 7:53pm

Respectfully submitted,

Candace Kimball

Minutes · Minutes General Board

April 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
April 16, 2018
Jo-Ann Fabric & Crafts, Ontario Mills Circle

Present: Laura Greene, Gail Bennett, Jen Adams, Candace Kimball, Trish Williams, Becky Brekke, Shelley Wardrop

Meeting called to order 6:35 pm by Laura Greene

Old Business: 

Committee Reports: March Executive Minutes were reviewed and approved via email.

VP Programs: Month of May, no meeting place yet. Considering Ontario library $45, Presbyterian Church in Redlands, California Citrus State Park in Riverside? Budgeted for $75 per month. Continue conversation per email.  Calendar: May is Cat Wallace for Transition quilter and Carlene Drake is spotlight quilter, June is Natalie Barnes and is also our birthday celebration, July is Shawnee Miller from Meet the Teachers ($150 plus mileage from Menifee), August is Upcycle with Becky Brekke, Sept is Cat Wallace ,October has changed and Sue Stone will not be guest speaker and has been replaced by Linda Sullivan with Colorwerx from Meet the Teachers ($250 plus mileage from Palm Springs), November is member university and December is holiday party.  Cat: the board would like an updated program schedule

VP Communications: See Addendum Page 4-5 entitled “Communications Update – Executive Board Meeting, April 2018”.  Items discussed from the above flyer were “Hosting and Pricing Plans”: Host needs our address (PO Box) as required by law, Post Office in Rancho Cucamonga on Arrow @  $82 per year.  Motion moved and accepted.  Pricing plan, we need to include a back-up feature from current provider (WebHostingPad), current fee from $2.99 per month to $3.99 per month with back-up feature.  Motion moved and approved. Note our current arrangement with GoDaddy has been paid for 3 years in advance.   Jen: the board would like you to send a drop-box link to Mike Graves to upload quilt pics.

Treasurer: Retreat October 19, 2018. 13 interested people (note sleeps 16), August 4 is drop dead for payment. Will start collecting $ at next meeting. It is the boards goal for FB, Instagram and website to simultaneously drop info.  Fee to attend is actually $156.25 and it was increased to $160 to include incidentals and supplies.  Checks are payable to IEMQG.  Moved and approved.

Secretary:  Minutes will be submitted in paragraph format.

Up-cycling:  Becky has received sewing tools, rulers, totes, fabrics, yarns, vintage quilt, quilt kits. Ideas for payment, a Square or other ‘swipeable’ payment method/App; Gayle will look into payment options.

Welcome/Refreshments:  Pat Klaussen can’t attend next general meeting so Trish Williams will cover welcome table.

Raffle: Pat Klaussen can’t attend next general meeting so Trish Williams will cover Name Tag Raffle.

Charity: It is requested of Aimee to keep a record (who, what and when) of donated charity quilts and offer tax receipts at each general meeting.

Membership:  9 people from last years’ roster haven’t paid yet. Contact was made via email and there is no reply yet. They have till June. Currently 53 people on membership list including 9 above.

President:  Bylaws will be reviewed at a special meeting: the next Sit N Sew April 22, 2018 from 4:00-5:00.  Members of board should be prepared to discuss their assigned part. (see addendum).

Klatch Coffee Exhibit: the space, when and how quilts will be hung, quilt labels for the front and sign-up sheet for June

 

New Business:

President: A new project: participate in a product exchange with Calgary MQG.  Product is a 12” square with contrasting circles and stitching on top.  Laura at Sit N Sew will do a small demo and we can make a bunch. May agenda (see addendum).

Any other new business: Article 3 section 5 of bylaws to be amended creating a provision with-in the bylaws for honorary members.  Moved and approved to continue process.

Next meeting May 21, 6:30, 4470 Ontario Mills Pkwy, Ontario, CA 91764

Meeting adjourned at 8:40pm.

 

Respectfully submitted

Candace Kimball

 

Addendum:

Bylaw Jigsaw for April 16:

Article IX Section 1 President, Laura

Article IX Section 2 VP Programs, Cat

Article IX Section 3 VP Communications, Jennifer

Article IX Section 4 Treasurer, Gayle

Article IX Section 5 Secretary, Candace

See bylaws on website for details.

 

Tentative IEMQG General Meeting Agenda

May 5, 2018
2:00pm – 4:00pm
Arlanza Branch, Riverside Library
8267 Philbin Ave, Riverside, CA 92503

  1. Welcome – Warm-up
  2. “My journey with modern quilts is moving along swimmingly.”
  3. Klatch Coffee Exhibit minis due at June meeting for June display.
  4. Committee Reports
  5. Program Announcements (Cat Wallace)
  6. June meeting
  7. July meeting
  8. Challenge (Gayle Bennett)

i  Retreat

  1. Song Title Challenge drawing during break
  2. Block Lotto (Shelley Wardrop, sub by Carlene Drake) – Raffle for 12” Half Square Triangle and next Block Lotto
  3. Upcycling Event (Becky Brekke) – Samples of submissions for June
  4. Refreshments Sign-up (Welcome table Trish)
  5. Cat– Transitional Quilter
  6. Break: Visit and Snacks
  7. Spotlight Quilter- Carlene Drake
  8. Charity (Aimee French)
  9. Show and Share
  10. Raffles
  11. Fat Quarter Raffle (Candace Kimball)
  12. Name Tag Raffle (Welcome Table Trish)

 

Communications Update – Executive Board Meeting
April 2018

  1. Facebook
    1. Implementing changes to our Facebook ‘pinned post’
  1. Welcome to the Inland Empire chapter of the Modern Quilt Guild’s (IEMQG) Facebook Group! This page is an extension of the local chapter of the IEMQG that meets on the first Saturday of the month in Grand Terrace, CA. More information about our meeting location and our Guild can be found on our website: www.iemodernquiltguild.com.  We welcome all levels of quilters and would encourage you to join us at a local meeting.  For those of you not local to the Inland Empire, you’re welcome to participate in our virtual quilting community here.  We do ask that you not use this page for personal advertising, marketing or promote products, blogs or services.  We appreciate your cooperation and look forward to getting to know you better!
    1. Membership questions
  1. Are you currently a modern quilter?
  2. Do you reside in the Inland Empire area of Southern California?
  • How did you hear about us? If you were referred by a Guild member, can you share who referred you?
  1. Website
    1. WordPress requires a full program update which necessitates a back-up of
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Minutes · Minutes General Board

February 2018 Board Meeting Minutes

Inland Empire Modern Quilt Guild Executive Board Minutes
February 19, 2018
Joann’s Fabric and Craft, Ontario Gateway Center, 4470 Ontario Mills Pkwy, Ontario, CA 91764

PRESENT:  Laura Greene, Gayle Bennett, Cat Wallace, Candace Kimball, Trish Williams,  Jen Adams, Becky Brekke

Review and accept January meeting minutes for approval Meeting was called to order by Laura at 6:37pm.  Minutes from general meeting were approved and posted.

Committee Reports: Becky: Upcycling is set for August 4 at Mountain Shadows.  The room is reserved from 12pm-5pm (2pm-4pm for the public).  Becky is considering also selling baked goods.

Programs: Cat confirmed programs for the next 5 months are set. Cat will be changing her presentation in July to “Transition Quilter” and will reach out to other members for anyone interested in presenting “Spotlight Quilter” on their favorite modern quilter. Cat would still like to give a presentation and will schedule that when she is prepared to do so. Attendees agreed to have the program for August be only Upcycle at Mountain Shadows in Highland.  September is Challenge “Song Title” with Linda Rasmussen. October is Sue Stone – Needle in a Fabric Stash? (Sue not confirmed yet).  November is Member University and December is Holiday Party.
Laura shared information from Lynn Hanna about the International Art Guild and their traveling trunk show.  The staff showed lots of interest so she will pursue the event.

Communications: Becky posted on Instagram a little Valentine’s Day cartoon and she had 40 ‘likes’ her intent being exploring the interests of viewers.
Jen had a conversation with Jessica about Facebook and possibly asking questions to website visitors in exploring the idea of attending a meeting. Jen passed out a printed communications Website Changes for the Month and File Storage.  It reads as follows:
Calendar: updated calendar for all IEMQG general meetings (monthly) for 2018; Added November and December meetings with Mountain Shadows location; Meet the Teachers event.
Block Lotto: General Information page added with verbiage by Shelley. 2018 Challenges: General page added as a Blog post with information regarding 2018 Negative
Space and Song Title Challenges – includes due dates.
Set-up File Storage and all documents have been moved over to the new system: No charge until we exceed 15MB; Website used was Google Drive-drive.google.com; Password/access to be emailed to the Board members. All documents should be saved to this shared drive in the appropriate folders.  No documents should be saved on personal computers going forward.

Treasurer: Budget was accepted via email.  $1,905!

Secretary: Candace requested discussion for the procedure to approve minutes.  It was decided the minutes will be posted within 1 week of the meeting.  Need 3 board members approval to post.  Send to committee members for input.  Because of format limitations in our storage site Jen requested the minutes contain no tabs, fancy spacing or underlining.

Membership:  Trish added tab for original membership date.  Will add “updated on” date at top of page

New Business: Laura presented the Agenda for March’s General Meeting.  It was approved and reads as follows:
Welcome – Warm-up  “I currently make more modern quilts than traditional?”
Committee Reports  Programs (Cat Wallace): Upland Library Woman’s History Month; Nevertheless She Persisted March 14 at 6:00PM, quilts needed for display; July program – In need of a Spotlight Quilter Presentation Challenges (Gayle Bennett): April program – Negative Space Due, judged by Linda Rasmussen;
Song Title Challenge Block Lotto (Shelley Wardrop): announcements and raffle
Sit and Sew (Tricia Williams): April 22, 9:00am-5:00pm
Upcycling Event (Becky Brekke)
Refreshments Sign-up (Pat Klassen)
Break,
Visit and Snacks
Making Meaning of QuiltCon Quilts (Lynn Hanna)
Charity (Aimee French)
Show and Share Raffles Fat Quarters (Candace Kimball) Name Tag (Pat Klassen)
Remember to bring your Show and Share, Name Tab, Charity Items and membership fee if you are reregistering this month.  Thanks for joining us!

Revisit bylaws Laura passed out talk topics for next months’ meeting.  Becky was given policies to review.
Next meeting is set for Monday, March 19, 2018 at 6:30pm. Adjourned 7:45

Respectfully submitted,
Candace Kimball

Minutes · Minutes General Board

January 2018 Board Meeting Minutes

Inland Empire Modern Quilt Guild
Executive Board Minutes
January 22, 2018 – 6:30pm
Joann’s Fabric and Craft
Ontario Gateway Center, 4470 Ontario Mills Pkwy, Ontario, CA 91764

 

Members Present: Laura Greene, Gayle Bennett, Cat Wallace, Pat Klassen, Candace Kimball, and Trish Williams

Review and accept January meeting minutes for approval.
Motion voted and approved for December Board Meeting and January General Meeting minutes.

Committee/Sub-Committee Reports:
VP Programs-Cathleen Wallace
Jessica Cook’s ‘Go Modern-Go Mini’ quilts- contact Jen to add blurb on website

March meeting Lynn Hanna -Post Quilt Con Presentation
Rasmussen is presenter in April for Negative Space Challenge.  Make an announcement to members to bring “A quilt” to March meeting for Upland Library Exhibit.
May is Laura instead of Pat for Transitional Quilter.

VP Communications-Jen (absent, but Gayle has info. on storage space purchase, Vista Print calling cards)
If the board has information that needs to go out to the members, please flag Jen to disperse to one or all as needed and/or post to the website.

Secretary-Candace
Minutes taken at the general meeting are to contain information given at the meeting only.
General meeting minutes are not to include funds earned by raffle.

Treasurer-Gayle
30 people have paid 2018 membership fees to date ($1200). Anticipates another 20 people. Dues and raffles this year should be $2,600. Starting the year with $1,871- all bills paid!
Propose purchasing cloud storage for the guild. It will cost $1.99 per month. Voted and approved.
Discussion about upgrading promotional guild material from low-grade paper to higher quality product, the intended use of material (like Quiltcon) and possible costs associated with it. Promotional printing is approved for $100.

Membership-Tricia
Contact Jenn regarding roster and people not registered yet.  Add a “registered since column” in membership roster

Refreshments-Pat
Pass around a sign-up sheet at the meeting.

Charity-Vacant
Considering Amy French and Lisa Holmes for Charity Chairperson.

Facebook-Jessica – Absent

Block Lotto-Shelley
Everyone participating (1 block = 1 ticket) gets a ticket that will be used for a December drawing. Dark Month for block lotto in April and September.

Donation Table Sales-Vacant
Group discussion about raising additional funds resulted in “Upcycling Fundraiser” for August meeting. This is in lieu of the
fundraiser table.  Need chairperson for “Upcycling Fundraiser”. Upcycling is a fundraiser event selling donated modern used/modern new
goods at the August meeting.  Members encouraged to bring modern sellable stuff, then all leftovers to be donated.

New Business:
Sit and Sew; February 11
Using FB as an advertising tool, to promote the activity the board plans to chat on FB about the activity.

Challenges; Negative Space, Song Title
Start drawing at March meeting for a song. You can purchase a second drawing for $5.

IEMQG Quilt Exhibits; Upland Library, Upland Tearoom
Teacups and Treasures, a new venue to possibly exhibit quilts: just opened, sparse decorations.
Coffee Klatch is June. Consider exhibiting Negative Space items, need quilts with sleeves.
See Upland Library below

Upland Library Presentation, March 14, 6 pm
Group discussion about the topic of discussion at the library, what to talk about. Laura read the theme of the activity and the
consensus was we wanted something about successful business women in the quilting community.
Theme “Never the Less She Persisted”
Interview and research several women who have prospered in quilting.
March meeting for presentation in Upland library.

SCCQG Meet the Teacher
April 14; 9 am to 2 pm in Carson at the Carson Community Center
Free if no lunch is eaten. Lunch is $15 (sandwich and drink).
Invite membership to attend the meeting. It is a great resource for future speakers.

February Meeting Agenda
Open meeting with discussion about did Road have enough Modern Quilts
Bring quilt for upland library
Looking for upcycling coordinator
List committee chairmanship on website
Meet teachers
Challenges
Jessica Cook will do modern minis presentation
Show and tell
Eat

Adjournment
Next meeting – Feb 19, Joann’s at 6:30, Pollo Loco 5:45

Respectfully submitted,
Candace Kimball

Minutes · Minutes General Board

December 2017 Board Meeting Minutes

IEMQG Board Meeting
December 18, 2017
Marie Calendar’s restaurant, Ontario, CA

Present:   Laura Greene, President; Gayle Bennett, Treasurer; Cindy Chrisler, Secretary; Cat Wallace; Pat Klassen,  Candace Kimball, Tricia Williams, and Jennifer Adams.  Rachel McGee, Jessica Cook, Donna Gaston, and Rachel Rogers were unable to attend.  The meeting was called to order at 6:40.

Programs:  The December general meeting/baked potato bar potluck was a lot of fun.  Pat Klassen won the fat quarters in the LRC game.  Cat handed out a program plan for the year. For the January speaker, Cat, Gayle and Pat will bring quilts for evaluation, and Lynn Hanna will be asked to bring a recent quilt she made that was rejected (gasp!) by QuiltCon.  Cat has not confirmed Natalie Barnes for June, although she has penciled us in.  The topic of color wheels was discussed for a future program.  Cindy suggested that the guild purchase color wheels (price range about $2 each) for members.  Cat will research pricing and get back to the guild.  Members will be asked to bring any modern quilt to the March meeting, which will be used in a display at the Upland Library for the month of March 2018.  Quilts will be returned at the April meeting.  The library has requested that we provide a speaker for that month, and the suggested topic was how women use quilting to establish a small business.

The guild needs to find an alternative site for the November and December meetings, and they conflict with other city activities.  The community room at Mountain Shadows Mobile Home Park is an alternative.

VP Communications:  Jennifer has revamped and updated the website.  It is now more user-friendly.  She can send a blast to members through the website via email.  She submitted a report outlining changes and proposed improvements.  Board members who have visited the website are very pleased with her work and the updates.  The Facebook page may need to become a closed group.  There have been postings on that page by non- IEMQG people.

Treasurer:  Gayle reported that the guild has $xxxx in the checking account.  MQG dues ($xxx) have been paid but the charge has not shown up yet.  Twenty-one members have renewed so far.  The guild has paid insurance fees to SCCQG, and a certificate of insurance will be sent directly to the City of Grand Terrace.

Membership:    Tricia handed out a roster, but the last five people who renewed or joined are not listed.

Block Lotto:  Shelley Wardrop will take over Block Lotto.

Charity:  no report

Secretary:  no report

Raffle:  Candace got a call from Candy Scott, who donated a lot of modern fat quarters to use for our monthly raffle.  The Quick Cut will be raffled off in January.  Sales have not met expectations and even after the demonstration, there has been little interest.

Hospitality:  Pat has refreshments for January but could use another volunteer for February.

New Business:

The next Sit and Sew will be on February 11 at the Mountain Shadows Mobile Home Park in Highland from 9 – 5.  Participants are asked to bring snacks or side dishes, and they will order pizza.

Laura attended a Modern Quilt Guild roundtable.  We can request a “meet up” with our regional representative, Greg Stuart, during Quilt Con; however, board members that have attended previous meetups were not impressed.

MQG has a new book out available through the website, and it is easier to view their webinars with recent updates to their web page.

IEMQG has been entered into the Road to California attendance contest.  Each guild that participates has its members register at Road.  The guild that has the highest percentage of members attend wins a prize.

The next meeting is scheduled for 1/22/18, at the Joann’s in Ontario at 6:30 p.m.

The meeting was adjourned at 8:20.

 

Respectfully submitted,

Cindy Chrisler, Secretary

 

Minutes · Minutes General Board

September 2017 Board Meeting Minutes

IEMQG Board Meeting
September 18, 2017
Joann’s Fabrics Classroom, 4470 Ontario Mills Parkway, Ontario, CA

Present: Laura Greene, President; Gayle Bennett, Treasurer; Cindy Chrisler, Secretary; Cat Wallace; Pat Klassen, Candace Kimball, and Tricia Williams. Rachel McGee, Jessica Cook, Donna Gaston, and Rachel Rogers were unable to attend. The meeting was called to order at 6:30.

Treasurer: Gayle reported that the guild has about $1500 in the checking account. She will pay the SCCQG dues and fees soon. Discussion was held regarding new members that sign up in November. Cindy moved that new members that sign up in November will have their dues applicable to the 2018 fiscal year, and be able to attend the November and December 2017 meetings without charge. Second by Tricia and approved by unanimous consent. Gayle has updated the membership form for 2018. Tricia will email the form to current members, who MUST fill out a new form for next year. Gayle will look into developing a fillable PDF for the membership form. After discussion about various online financial services, Gayle agreed to set up PayPal and Venmo accounts for members who wish to pay online or via a phone app. Venmo is free; Paypal charges $0.40 plus a percentage of each transaction. The guild needs an email address; Laura will set up a gmail address for the guild. An email will be sent out to all members in October to let them know dues will be collected in November and December for the next year.

Nominating Committee: Aimee French and Tricia have agreed to be on the Nominating Committee, and were appointed by Laura to conduct the nominations process. Aimee and Tricia will need to recruit a non-board member to fill out the committee as per the bylaws. Laura reviewed the bylaws regarding the nomination process.

Raffle: Candace will have some fat quarter bundles to raffle at the meeting. There will be no sale table since the speaker will have a pop-up shop. There will be a drawing for those wearing a permanent name badge.

Programs: The October meeting is set with Sue Stone of Needle in a Fabric Stash making a presentation and bringing a pop-up shop. There will be no table sales; no one is sure where our extra sale items are, but they will be found and put out at a later date. The November meeting will feature five members giving mini-workshops.

The Holiday party is taking shape. That meeting (December 7) will be at the Mountain Shadows Mobile Home Park community room. The potluck will be a baked potato bar; members will bring a garnish or a side dish and we will play CLR for entertainment.

Programs for 2018 are: January: Linda Rasmussen; February: Jessica Cook on modern minis; March: Lynn Hanna on QuiltCon; April: Rachel Rogers or Aimee French will lead a discussion of the Go Big challenge; May: Pat Klassen, Transitioning quilter; June, birthday party and perhaps Natalie Barns, Beyond the Reef; July, Cat Wallace longarm demo; August, “craft du jour;” September, challenge discussion; October, Sue Stone; November, member university; December, holiday party.

Block Lotto: We need someone or several someones to do Block Lotto. Laura will ask members at the next meeting to volunteer for this position. Cindy suggested that a different member choose a block every other month to present to the guild.

Charity: no report

Secretary: Cindy may need to find someone to take minutes at the general meeting as she may be unavailable. She will find out for sure and contact Gayle or Laura when she knows for sure.

VP Communications: no report

Challenges: no report

Media (Facebook): no report.

Hospitality: Pat Klassen has two people signed up for bringing refreshments to the next meeting.

New Business: Kim Wingert sent the guild a thank you note for the quilt she was given. She used it at her last chemo treatment.

The next Sit and Sew will be on October 22 at the Mountain Shadows Mobile Home Park in Highland from 9 – 5.

The next meeting will be on Monday, October 16 at 6:30 at Joann’s Fabrics in Ontario. Cindy will reserve the room. Those who wish to get some dinner before the meeting will meet at the El Pollo Loco on 4th street about an hour prior to the meeting.

The meeting was adjourned at 8:10

Respectfully submitted,
Cindy Chrisler, Secretary

Minutes · Minutes General Board

August 2017 Board Meeting Minutes

IEMQG Board Meeting
August 14, 2017
Joann’s Fabrics Classroom, 4470 Ontario Mills Parkway, Ontario, CA

Present: Laura Greene, President; Gayle Bennett, Treasurer; Cindy Chrisler, Secretary; Pat Klassen, Greeter Tricia Williams, Membership; Candace Kimball, Raffle Chair; Cat Wallace, VP Progrmas (by the end of the meeting). Rachel McGee and Jessica Cook, Charity; Rachel Rogers, Media; and Donna Gaston, Block Lotto, were unable to attend. The meeting was called to order at 6:30.
The next sit and Sew will be held on Sunday, September 10 from 9 – 5 at the Mountain Shadows Mobile Home Community, 4040 Piedmont Dr. in Highland. All members are welcome to attend.

Treasurer: Sue Rasmussen, proposed speaker for the January meeting, usually charges $300 plus mileage for her presentation. She may reduce the fee or waive the mileage charge for our guild. Pat moved, second by Tricia, to contact Sue Rasmussen and negotiate a fee of no more than $300 to present her talk in January. The motion was approved by unanimous consent.
The guild currently has a balance in the checking account of $1569.78. Table sales and raffles at the last meeting netted $113. SCCQG dues and fees are due in September. Cindy moved, second by Pat, to approve the payment of $40 in dues and $3.25 per member in insurance fees to SCCQG. The motion was approved by unanimous consent.
Gayle successfully filed a 990N for the guild. This is the annual tax e-filing with the IRS for non-profits which gross less than $50,000/year.

MQG dues need to be renewed in December or January. Gayle will develop a new membership form for 2018. She suggested that we create a PayPal account so members can pay via PayPal. Gayle and Laura feel this will increase our membership. Members will still need to fill out a form, and Gayle will look into creating a fillable form via Adobe.

The guild’s fee structure was discussed. Cindy moved, second by Gayle, to keep the price structure as $40 for annual dues, $20 for half year dues, and $5 for guests on the second visit (first visit is free). The motion was approved by unanimous consent.
Communications: Rachel Rogers was unable to attend, but let Laura know that she is not able to maintain the website with as much complexity as she originally wanted. The website will be mostly informational, and links to Instagram, blogs, etc will be minimized.

Hospitality: Pat expressed concern about refreshments. After much discussion, it was decided that the guild will continue to provide water, and members will be asked to provide snacks. If we have snacks, that’s great; if not, we just won’t eat. Pat would like to encourage members to wear permanent name tags. She is running out of adhesive tags and will purchase more. The board decided to have door prizes exclusively for members who wear a permanent name badge, items to be selected from donations for raffle or sale by the guild. Pat will purchase double raffle tickets for this purpose, not yellow or blue, which are used for other raffles.

Sale Table: no report.

Charity: no report

Block Lotto: no report.

Raffle: After discussion, the board decided to sell the donated EQ7 program rather than raffle it, as the guild could make more money. Prices on various websites for EQ7 range from $150 – $190. Gayle will look into selling it on EBay. A ruler with a cutter has been donated; it will be saved for a raffle in January. The QuiltCut2 will be demonstrated at the November meeting during the “Quilt University,” and will be raffled at the December meeting. Candace still has 3 packages of fat quarters. Gayle received a donation of a bundle of fat quarters from a quilt shop in Paso Robles which will be used as a raffle prize, and Candace has a jelly roll which she will raffle in December.
Programs: In addition to adding the Quilt Cut 2 demonstration, Laura Greene will also demonstrate “wonky flying geese.” This will bring the number of demonstrations to 5. Cat graciously agreed to fill the office of VP for programs. Cat will present her program on longarm quilting at the September meeting. She will require an extension cord and a viewing screen for her power point presentation. The title of her presentation is “modern quilting in negative spaces.” She will also have three large quilts to show.

The Holiday Party (December meeting) will be held at the community room of the Mountain Shadows Mobile Home Park. The room will be decorated, so the guild will not have that expense. Cat will form a committee to plan the event; suggestions include LRC with fat quarters; an ornament exchange; a cookie recipe exchange; and cookies and finger food for refreshments. Tricia moved, and Pat second, that the guild spend no more than $200 for holiday meeting supplies. The motion was approved by unanimous consent.

The Transitioning Quilter and Spotlight Quilter segments, which were initially introduced to fill program time, are becoming unnecessary for all meetings. The next meeting that needs extra segments is in February. Marcia Shuh has agreed to present a talk on Marilyn Badger. Gayle will contact Marcia and ask if she will be willing to give that presentation in February. Laura Greene is the next Transitioning Quilter on the list.

Cat will contact Jessica Cook about making a 30 minute presentation on her miniature quilts, and then holding a miniature quilt workshop later the same month. This is a potential program for February 2018.
QuiltCon is coming up. The guild will consider asking members to attend on the same day and possibly meet for lunch at the Pasadena Convention Center.

Challenge: Go Big quilts are due in September. There is no venue for exhibition scheduled for this challenge. The next challenge, which will be due in March, will be Negative Space. Gayle and Laura will look for an exhibition venue for this challenge, such as the Upland Library. The guild will have three challenges next year, … continue reading