Minutes · Minutes General Board

December 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
Via Conference Call
December 4, 2019

The following members were on conference call: Gayle, Jennifer, and Becky.

The 2020 Retreat at Vina de Lestonnac in Temecula will be November 9-11 (Mon – Wed). In order to secure this date, we need to send in our deposit this month. Jennifer motioned for Gayle to send a check for the deposit amount for the retreat; Becky seconded the motion. Motion passed. We will again have 10 rooms available (2 single rooms, 2 double rooms, and 6 triple rooms). Open registration will begin at the February meeting. The 2020 retreat fee rates will be as follows:

$241 – 3 person occupancy

$291 – 2 person occupancy

$391 – 1 person occupancy

Further details will be discussed at the February meeting.

Old Business

Committee Reports:

Treasurer, Gayle for Cat

Gayle confirmed reconciliation of the bank account. Gayle proposed that we open a savings account in addition to our checking account at Chase Bank. We will put the proceeds of deposits for the retreat in the savings account so that the checking account balance is not skewed. Jennifer motioned to establish a savings account to move over retreat funds; Becky seconded the motion; motion passed. We will need to change signers on the bank account to reflect the new treasurer, Candy and Co-VP Programs, Becky. Jennifer motioned to adjust signers on the checking account and soon to be savings account; Gayle seconded the motion. Motion passed.

Programs, Becky

December: Christmas Party

Prize for the Big Box game will be a $25 Quilter’s Cocoon gift card. We will also have 2 drawings for 2 sets of modern fat quarters.

January: Latifah Saafir; Becky will try to see if the Main Library community room is available on January 4th. If so, she will contact Latifah asap to advise of location change.

February: Simone Bradford, Color Theory.  Currently 27 color wheels are on back order per Cat’s last correspondence with Gayle. Gayle to send Becky a copy of the receipt for her follow up.

Opportunity Quilt, All

Jennifer motioned for Cat to start piecing the Opportunity Quilt as per her final picture emailed to Gayle last month; Becky seconded. Motion passed. The current plan is to unveil the opportunity quilt at the February meeting and sell tickets from February 2020 until February 2021. We have also planned to reserve a spot at Road to California in January 2021 as the grand finale and final push of ticket sales. Simone received another vendor quote for ticket printing; Gayle to check with her on status as we need tickets by March at the latest. The Guild will be encouraging members to buy tickets for themselves and/or to sell to family and friends. At this point, the only locations to take the Opportunity Quilt to for ticket sales is a meeting at the Coachella Valley Quilt Guild (date to be determined) and Road to California (January 2021). As we are in need of a chairperson(s) for the Opportunity Quilt in order to track ticket sales, it was suggested perhaps that Candy and Judy might be willing to co-chair.

Locations, Gayle

As the community room at the Main Library is a better fit for the guild’s meetings, Gayle suggested that we going forward that we should return to the Main Library. We would use Casa Blanca as a back-up when needed.

Fundraising, Gayle

Kris Kringle Craft Fair brought in funds of $220.

Officer 2020 Transitions Recap/Review

We are all set for 2020 with our new board members. Gayle has been in contact with Candy regarding treasurer duties; Jennifer has trained Elizabeth on the website and social media platforms; Becky has provided Jennifer with notes on who to contact in order to schedule general and board meetings.

New Business

April 2020 Challenge will be mini quilts with a maximum size of 24” x 24”. Several ideas were presented: Crayola crayon (pick 2), magazine page inspiration, fabric line, colors of the rainbow, and modern pattern inspiration. Jennifer suggested that we look at modern patterns on the MQG website for ideas, if we decided to go with the modern pattern inspiration. As we need to announce the challenge at the January meeting, we may want to meet briefly at the Christmas party and make a final decision.

Next Board Meeting

The next board meeting will be January 14, 2019 at JoAnn Fabrics in Ontario at 6 pm. 

Meeting adjourned at 5:45 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes General Board

November 2019 Board Meeting Minutes

The following members were on the email correspondence: Gayle, Jennifer, Judy, Laura, Pat, Simone. Rachel, Kelley, and Becky.

The Retreat at Vina de Lestonnac in Temecula was a huge success! The work room, accommodations and food exceeded the guild’s expectations. We took the liberty to secure the same dates/time frame for next year.

Old Business

Committee Reports:

Treasurer, Gayle for Cat

Cat turned over the treasurer info to Gayle this month and it was all in great shape so we’ll only needed to maintain our current activity until Candy takes over in January. At the December board meeting, we’ll have a good picture of finances moving forward now that the retreat money has been disbursed and after the Kris Kringle craft fair on December 4th.

Fundraising, Gayle/Laura

We had an impromptu fabric sale at the retreat (fabric donated by former member Aimee French). We collected $234 and expecting $50 more that Evie needs to pay. 

Kris Kringle Craft Fair, Ontario – Scheduled for Wednesday, December 4th. Gayle, Laura and Pat will work this event.

Programs, All

December: Christmas Party

Christmas Party, Simone

Christmas party will be Saturday, December 7th from 2-4, at the Casa Blanca library. Board members to help with set up starting at 12:30 pm and tear down immediately following the meeting. Simone attached the holiday party flyer, sweet & savory food sign-ups, and IEMQG Board supplies sign-ups. Judy will send out a reminder email to those that signed up to bring either sweet or savory appetizers.

Activities for the party include the eating all our seriously yummy appetizers, Big Box of Questions Game & Notions gifts exchange. Notions should be wrapped and cost no more than $10. For the Big Box of Questions game it would be good to put a gift card from Quilter’s Cocoon inside the last box to unwrap. Do you have a recommendation for the amount? Gayle suggested modern fat quarters (we have a couple of bundles that were donated by Aimee) and a gift card from Quilter’s Cocoon? Jen suggested that the prize should be just a bundle of fat quarters which are super modern and valued around $90 so it’s roughly the same as a $75-$100 gift card and a very nice prize (and free for the Guild). Judy suggested if the inner box can hold fat quarters, then maybe $50 for the gift card with FQs? Or $100 without them? This will be a topic of discussion at the December board meeting and a final decision will be made at that time.

Membership, Judy

For the coming year, we have one new member (Patti Reyes) and 14 renewing members that have paid dues for 2020. The 2019 membership forms were scanned into the shared drive and then shred.

Raffles, All

It was decided that no raffles or boutique items will be offered at the Christmas party.

Meeting Locations, Becky

We have room reservations at the Casa Blanca library for December and January. Due to a room conflict with Casa Blanca for our February meeting, the meeting will be held at the Main Library. The Activity Log has been updated to reflect the change.

Next Board Meeting

The next board meeting will be December 4, 2019 at JoAnn’s in Ontario at 6 pm. 

Respectfully submitted,
Becky Brekke, Secretary

Minutes · Minutes General Board

October 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
October 22, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

The meeting was called to order at 6:11 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Judy, Laura, Pat and Becky.

Old Business

Committee Reports:

Treasurer, Gayle for Cat

Bank balance will be updated at the next meeting.

Fundraising, Laura

Upcoming Sale/Craft Fair Events:

Mountain Shadows, Highland – We brought in approximately $130 for this event. Good selling items were jar grabbers, traditional bibs, baby quilts and dog scarves. We thought we’d have more sales but probably not an event we would participate in next year.

Kris Kringle Craft Fair, Ontario – Scheduled for Wednesday, December 4th, Gayle, Laura and Pat will work this event.

Opportunity Quilt Discussion, Gayle for Cat

Cat has the quilt blocks on her design wall and Pat helped to design it. They worked on a new arrangement for five hours but they still feel it’s a work in progress. We revisited our aggressive time line of completion by the Christmas party. It was decided that we would like to consider a more reasonable completion time of possibly January or February 2020. One suggestion was to raffle the Opportunity Quilt after Road to California in January 2021. Our initial thoughts of having the Opportunity Quilt done in time for Road in order to display and sell tickets for our raffle quilt, does not seem like it will come to fruition as the only day that may be available is Sunday, which is usually a low attendance day and that we will not have a raffle permit in time. The permit process became more complicated than originally thought.

Ticket update: Simone has gotten two quotes and is waiting for one more. Further discussion tabled until next month.

The Coachella Valley Quilt Guild will be bringing their Opportunity Quilt called “Rio de Flores” (River of Flowers) to our November meeting. And in turn we will plan to take ours to one of their meetings next year.

A possibility for displaying the Opportunity Quilt and selling raffle tickets could be at the Ontario Museum of History and Art for their October festival. Per Leslie Matamoras, booths are free to non-profit groups. We could take advantage of having a booth to sell raffle tickets, promote the Guild, even donate quilts to sell for the Guild. We could focus on donating mini quilts, lap quilts, framed quilts, etc.

Programs, Laura

Programs slate through next year:

November: Membership University

December: Christmas Party

2020 –

January: Latifah Saafir, ‘How Many Ways to Sew a Curve’ Lecture

February: Simone Bradford, Color Theory

March: Laura Greene, Perfect Bindings

April: Mini Quilt Challenge

May: Jennifer Adams, Transitional Quilter

June: Sandra Johnson, ‘How the Heck Do I Quilt This’ Lecture

July: Dark due to the Fourth of July

August: Quilt Vendor Presentation (Wonderfil? The Batty Lady?)

September: Then and Now

October: Wendy Knight

November: Member University

December: Christmas Party

Election Slate:

Gayle, President

Laura & Becky, Co-VP of Programs

Elizabeth, VP of Communication

Candy, Treasurer

Secretary, Jennifer

Laura reached out to St. Marks Church for a potential workshop location. They charge $100 to rent out their room.

The next Sit and Sew will be on Saturday, January 18, 2020 at Quilter’s Cocoon in Riverside.

VP Communications, Jennifer

Election email sent from Survey Monkey. The voting ends on 10/31/19 at 8 pm.

Jennifer trained Elizabeth for two hours on the website operations and duties.

Membership, Judy

Judy passed out both the Membership and Hospitality Chairperson duties, as there were several overlapping tasks. We made changes to both sets of duties and Judy will update them as discussed. Becky will also update the Secretarial duties. Jen to post the new membership forms on the website. 2020 membership forms will be available at the November meeting.  

Hospitality, Pat

Pat needs approximately 11 fat quarters for the name tag raffle for next year.

Raffles, All

We are not in agreement if we need a dedicated raffle chairperson. We are in agreement that we need better table and ticket organization of this position and a dedicated spot at the meeting. For the November meeting Jennifer will man the raffle table. She will also put together a small raffle for a trial run as it was agreed that smaller raffles seem to be more popular than the larger raffle basket. Also discussed was the possibility of foregoing raffles this coming year.

Christmas Party, Jennifer for Simone

Christmas party will be Saturday, December 7th from 2-4, board members to help with set up starting at 12:30 pm and tear down immediately following the meeting.

Pat will purchase the table centerpieces and Judy will assist with providing the tablecloths. Motion to allocate a maximum of $30 for centerpieces by Jennifer, motion seconded by Gayle. Motion passed. Jennifer will provide coffee/tea, cups, and sugar. Becky will provide plates, napkins and forks. Simone will bring the Big Box of Questions Game and run the Notion Exchange (maximum of $10).

We decided on sewing related items would make great decorations for the food table. There will be an announcement for these items at the next meeting.

Southern California Council of Quilt Guilds (SCCQG), Jennifer

Gayle confirmed that Cat paid next year’s SCCQG dues. Unfortunately, dues will be going up next year. The October meeting topic was Mastering Social Media Marketing Strategies. The presenter opened it up for questions at the beginning of the meeting, which turned out to be a mistake as too many questions were asked and not enough time for the lecture topic to be fully explored.

The SCCQG has Road to California challenge called, “Call for Quilts – Challenge 2020:  Honoring Road to California”.  You are challenged to create a quilt that is inspired by this wonderful quilt festival and features a technique that was learned in a Road to California workshop or uses a pattern/book and/or fabric purchased from a vendor at Road to California during the years 1995 – 2019. Exhibit entries are limited … continue reading

Minutes · Minutes General Board

September 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
September 26, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

The meeting was called to order at 6:10 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Simone, Laura, Pat and Becky.

Old Business

Committee Reports:

Treasurer, Cat

Bank Balance Report – Chase statement, check register, income and expense reports were distributed and discussed. Upcoming expenses are SCCQG and website fees due this month. Gayle noted that we might want to consider a larger budget for (general) supplies next year as we’ve almost doubled the budgeted amount for this year. Cat provided the check in advance for the October speaker to Laura as she will not be able to attend.

Rachel and Jessica sent donated quilts to Paradise and they requested to be reimbursed for shipping and related expenses, approximately $30. Laura motioned that they should be reimbursed for the expenses incurred; Jennifer seconded the motion. Motion passed. Becky advised Cat that she will pay the $20 refreshment fee for Casa Blanca library prior to the November and December meeting dates and will send Cat an email confirming the transaction each time. Jennifer was reimbursed for expenses relating to the retreat goodie bags. Jennifer has a couple more treats (sweet) to purchase to complete the bags.

Opportunity Quilt Discussion, Cat

Cat advised that she is slightly behind schedule. However, she will have time to catch up if she works on it at the retreat, and by keeping the quilting simple and sleek, she is confident the quilt will be completed by December 7th, which is the guild’s Christmas party and the Opportunity Quilt kick-off date.

Gayle was unable to get assistance with the ticket printing process from a couple contacts at Nite Owls. We will forge ahead without assistance as the raffle tickets need to be printed in early November or sooner. Simone showed us her raffle ticket mock ups. Currently she is trying to determine the ticket size. She’s guessing that color tickets are not feasible cost-wise. We will keep it simple and stick to black and white. Simone will design the tickets but she still needs to find a company to print them. She has a contact that she has worked with at Staples. Becky will send Simone contact information for Preferred Choice Printing out of Corona as another option. Jennifer will send Simone the link to the shared drive with the IEMQG vectored logo – possibly using it as a background watermark on the raffle tickets.

The question came up of how many tickets should we get printed. We came up with 3,000 tickets as our baseline (500 packets of 6), as ticket prices will be $1/each and $5/6 tickets. Gayle will speak with Leslie from the Ontario Museum to see if we could sell Opportunity Quilt tickets there. If so, we would most likely need to print additional tickets. We also decided to start at ticket # 1000.

We went over the items to be included on the tickets:

Quilt Name: Blurring the Lines

Drawing Date: December 5, 2020

Ticket Price: $1/each and $5/6 tickets

Size: Either “Queen” or Cat will provide actual dimensions

The tab should include space for name, phone number and email if there’s room.

Should state “Do not need to be present to win” and the guilds website address.

Gayle will provide paperwork to the MQG to request an exemption letter to submit when we obtain the required permit from the state of California to sell raffle tickets at Road that will be valid for one year. The cost of the permit is $20. Gayle also mentioned that we need to purchase a quilt stand for displaying the opportunity quilt. Becky motioned to approve buying a new quilt stand for approximately $115; Jennifer seconded the motion. Motion approved.

Fundraising, Laura

Upcoming Sale/Craft Fair Events:

Inventory and pricing at Laura’s home on Sunday, October 6th at 11 am. Currently we have 250 items available for sale. The Christmas items were pulled aside for the Kris Kringle Craft Fair.

Mountain Shadows, Highland – 9 am to 1 pm on October 12th: Laura, Pat and Gayle will work this event. Laura was advised not to overfill the table. There will be a box under the table with items to fill the table as room is available. We’ll have two tables, rectangle and square, a dress form (for purses, etc), and we will be near the railing so we can hang quilts. Laura is planning to have two sections, one for pet related items and the other for baby related items. She is also bringing baskets to display the baby items and dog dishes for the pet items. Gayle will bring a wire rack to display the bibs and a cash box/change. There will be 17 vendors this year (versus 12 last year) and a bake sale. The guild will donate an item for the numerous raffles to be drawn. Admission is free and members will be encouraged to attend at the October meeting.

Kris Kringle Craft Fair, Ontario – Wednesday, December 4th, Gayle, Laura and Pat will work this event. Jen updated the Kris Kringle flyer. Laura will have copies available at the October meeting. Further discussion tabled until the October board meeting.

Exhibits:

Upland Library, Laura

Laura asked if we would like to exhibit about 12-14 quilts next March at the Upland Library. However, we would not be agreeable to a providing a lecture/presentation. Laura offered to coordinate the event. We decided to table the discussion until early next year.

Road to California, Atrium Exhibit, Gayle

Gayle informed us that we are about 9 quilts short. We will contact members to see if they can help us out to reach the minimum amount of quilts required. As a reminder, Gayle needs to submit photos of the quilt tops no later than October 15th. Mike will be available at noon at the October meeting and afterwards to take photos. … continue reading

Minutes · Minutes General Board

August 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
August 15, 2019
Simone’s Residence – Riverside, CA

The meeting was called to order at 7:20 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Simone, Judy and Becky.

Old Business

Committee Reports:

Treasurer, Cat

Bank Balance Report – Chase statement distributed along with a check register. 

Fundraising, Gayle for Laura

Upcoming Sale/Craft Fair Events:

In view of the time commitment & resources expended for special events, no further events, craft fairs, exhibits, etc., shall be allowed unless there is final board approval. Jen motioned in agreement; Cat seconded – motion approved.

We reviewed Laura’s email correspondence, which included the inventory of items available for the remaining craft fair events for the year. Laura hoped the guild could make the wine caddies and a few more items for the craft fairs. Laura will be hosting a Pricing Event at her home on October 6th from 11 am to 2 pm. A potluck lunch will be held. She’d like to make an announcement to invite members to help out as well at the September meeting.

As a group, we decided that not all items should be sold at the Mountain Shadows event as we do not want to deplete our supply as we also have the Kris Kringle event in early December. 

Mountain Shadows, Highland – 9 am to 1 pm on October 12th: The sign-up sheet was passed around at the August meeting. However, no one signed up for the 7-9am set up, 9-11am, and 1pm cleanup (only the 2 members signed up for the 11-1pm shift).  Laura will ask for more sign-ups at the September meeting. We need to post the flyer for the Gift Fair at Mountain Shadows on October 12th on social media and the website. We also want to encourage members to spread the flyer via email, texts, or Facebook. Members can repost on social media during the last two weeks of September. We need to get the flyers out to local quilt shops and guilds. Laura will bring plenty of flyers to the September meeting. She would like a list of shops or places we think they need to be advertised at. She will make copies and take them around the IE during September. Once we work through the Mountain Shadows event, we can then focus more heavily on the Kris Kringle event.

Kris Kringle Craft Fair, Ontario – December 4th, per Gayle it might be a good idea to have items $20 and under. Suggested items were pet supplies, bingo accessories, and lap sized quilts. Gayle handed out a pattern for a bingo dobber carrying bag. Jen offered to revamp the Kris Kringle flyer. Laura will pass out a shift sign-up sheet at the October and November meetings.

Opportunity Quilt Discussion, Cat

We are slightly behind schedule. Cat needs to finalize the quilt layout and coordinate piecing of the quilt top. She also needs to make a design wall and finish truing up the HSTs (currently 100 blocks have been trued up). Cat will work exclusively on these items tomorrow and on Sunday, she will reach out to Pat to come over and help with the layout and finalize. We need to solicit help with piecing the quilt top at a Sit and Sew or Sew In. Any place we have this at will need to have plenty of space for the quilt stand. Cat assured us she will be ready to piece next week, no later than 8/25, and that would put us back on track/target.

We discussed the opportunity sale tickets process – focused more on the printing of tickets. We decided we wanted a photo on the tickets, a snippet of the quilt so that you get a flavor of what you’d be buying. We need to coordinate ordering the tickets; Gayle to find out from Debbie W of Nite Owls how they go about it. We confirmed ticket prices will be $1.00/each and $5.00/6 tickets. Simone volunteered to design the tickets! She has a self-imposed deadline of November 1st to have the design completed; to allow for any changes and printing. The holiday party, the table at Road to California (if accepted), Renaissance Fairs, OC/LA county fairs, Upland Festival, Lavender Festival, Ontario Museum and Chaffey were brought up as options of places to sell the tickets. We will come up with list of venues and have the Board vote on it.  As ticket raffle sales will generate a large amount of revenue, Gayle will provide paperwork to the MQG to request an exemption letter to submit when we obtain the required permit from the state of California to sell the raffle tickets that will be valid for one year.  The cost of the permit is $20.

Programs, All

Sept – What Was I Thinking? Cat will be MC’ing this event. She will start out the program with her own ugly fabric. We decided that everyone who participates will have a chance to win a booby prize. Gayle will provide a blog post and we’ll post on social media. Location: Riverside Main Library

October – Elizabeth Eastmond Lecture – Contract Signed? Cost? Location: Riverside Main Library

Nov – Member University (Christine/Slice & Dice, Cat/6 Minute Circle, Simone/Paper Piecing, Laura/TBD. Location: Casa Blanca

Dec – Holiday Party/Sweet and Savory.  Location: Casa Blanca (pending)

Jan – TENTATIVE – Workshop event with Elizabeth Eastmond or Colleen Granger; potential speaker Latifah Saafir suggested. Becky will look into this possibility, but it may be too short of notice.

Feb – Simone Bradford, Color Theory. Cat will see if she can find inexpensive color wheels for Simone’s presentation. If Cat finds them, she will run the cost by the Board for approval.

March – TBD

We are officially without a VP of Programs. We were thinking Elizabeth could help out, and this would be a 2 person position. Jen will reach out to Candy again. Cat is available to help as needed. We … continue reading

Minutes · Minutes General Board

July 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
July 17, 2019
Jennifer Adams’ Residence – Corona, CA

The meeting was called to order at 06:57 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Path, Ruthann, Shelley and Simone

Old Business

Committee Reports:

Treasurer (Cat)

Bank Balance Report – Chase statement distributed along with a check register. Cat shared that there is still a consistent discrepancy in the balance reflected in the checking account statement and the Income and Expense Report.  The Income and Expense Report will be updated and saved to the Google shared drive. 

Fundraising (Gayle for Laura)

Fundraising: Sale/Craft Fair Events – Nite Owl Sale – July 25th – Gayle has paid the fee for the table, $20.  She will handle processing payments and reimburse the Guild once the sale is complete, less the table fee. Sale is free to enter and will be in Rancho Cucamonga at the Senior Center at Central Park on the corner of Milliken and Baseline. Pat, Cat and Gayle will help staff the booth.  The sale runs from 6-8:30pm.

Mountain Shadows, Highland – October 12th – Gayle said our Guild was invited to participate. Gayle mentioned that she will talk with Laura when she returns as she is worried that we may run out of items (craft/made) to sell with both sales in the 4th quarter. Since a commitment was extended, we will need to divide items that are made to allow participation in both craft sale events.

Kris Kringle Craft Fair, Ontario – December 4th – $15 fee for this event to participate, due in August.  Gayle will handle payment.  This event will be well attended and Gayle shared that the items most desired are pet-related.

Opportunity Quilt Discussion (Cat/All)

Cat shared that there is a benefits specialist, Joel Marcus she met recently at SCCQG. Joel offered to come purchase quilts made by the Guild for distribution through the Hospice locations. He spoke briefly at the SCCQG meeting that she recently attended.

Cat shared the latest timeline with everyone.  We are currently on schedule.  All half quarter blocks have been completed and returned.  Cat will solicit members to hold a small sit-and-sew or two to sew the blocks together. Pat will handle block placement as she has a good eye for design.  The group discussed options for maintaining a consistent ¼” seam through blocks pieced during the sit-and-sews by members.

The Board agreed that we will need to have a table to sell raffle tickets at Road one day during the conference; Saturday is preferred, but the day is determined by Road based on first come, first assigned.  Participating guilds must perform 20 hours white glove service per day each raffle quilt is displayed, Sunday is 10 hours per day.  Minimum shift is two hours. Ultimately our guild will need 10 people to do 2 hours each as we are hoping to get a Saturday slot. Gayle will email Sharon Chaffino about our opportunity quilt and will report back with the final dates for submission of the quilt (photo) and or volunteer hours (depending on the date we are given).

We discussed the opportunity sale tickets process – printing tickets as well as photo cards for the guild. Budget for the materials is $500; currently we are about $200 spent in fabric.  Pat shared that the full budget should be planned.  Ticket prices will be $1.00/each and $5.00/6-tickets.  We will not make the sale of tickets to the Guild membership mandatory, but rather encourage the importance of participation. Cat discussed reaching out to SCCQG about having a booth at one of their meetings this year as well as utilize any online promotion of our charity quilt. Ontario Museum (and Chaffey) and Kawanis Club may be options.

Programs (Shelley/All)

July – Christine Sharp – Riverside Main Library

Aug – Natalie Barnes for Aurifil with Pop-up Shop – Riverside Main Library

Sept – What Was I Thinking? – Riverside Main Library

October – Elizabeth Eastman Lecture – Cost? – Riverside Main Library

Nov – Member University (Christine/Slice & Dice, Cat/6 Minute Circle, Simone/Paper Piecing, Laura/TBD– Location- PENDING Casa Blanca (Jen will call to ask if even a possibility)

Dec – Holiday Party/ Sweet and Savory.  Food sign ups? Location – PENDING Casa Blanca

Jan – TENTATIVE – Workshop event with Elizabeth Eastman or Colleen Granger

Feb-

March-

Shelley mentioned she will be leaving in August.  We discussed the importance of working through the 2020 calendar to plan out activities/events.  Shelley mentioned we should also plan on doing a ‘fun event’ in January as we did last year with (Colorwerx). 

Westwind Community Center, Riverside Driver just west of Archibald (off 60) $65 fee plus, $20 per hour.  We could offset the cost for the center’s fee through workshop fees.  Shelley mentioned the Janet Goetske Center again as they may still be a viable option for no fee since we are ‘open to the public’. Shelley will try again to each Andre and Jen will help her if she can’t reach him. Last option is Colony High School’s city library location. They have a room that will fit about 12 people.  The room has large tables suitable for cutting, however, it won’t work well for larger groups.  They do not allow food, but the fee is $45 for the day. There is a small area to eat lunch outside for workshops.

Gayle shared that Aurafil/Natalie Barnes’ presentation is not free, fee is $200 plus mileage for the August meeting.  Shelley made a motion to approve the funds, Ruthann seconded the motion. Gayle will finalize the contract and save a copy in the shared drive.  Natalie mentioned that Aurafil will also bring a pop-up shop for the meeting/lecture along with swag bags.  We will be charging $5 for visitors for this event.  Jen will promote the event on social media and the website.

Charity Report (Rachel/Jessica sent to Gayle)

We donated to Paradise after the fires 14 quilts. Calicinto Ranch received 14 … continue reading

Minutes · Minutes General Board

June 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
June 19, 2019
Held at the home of Shelley Wardrop – Riverside, CA

The meeting was called to order at 6:04 pm by Gayle, with the following members in attendance:  Shelley, Cat, Jennifer, Laura, Simone, Ruthann, and Becky.

Gayle welcomed everyone to the meeting and wanted to start right away as we had a full agenda tonight.

Old Business:

Committee Reports:

Treasurer, Cat

Bank balance reviewed; Cat shared cash available for the Guild’s use and gave out handouts, Income & Expense and check register reports. She had questions about the frequency of our website operation billing and renewals. Jen advised some bills were yearly and others bi-yearly.  Jen said she would email Cat a list of the website related billings and renewal dates.

Cat told us that we have about $200 left for program (speaker) money this year. However, after our July fundraiser sale, she will announce how much we made and add that money to the program fund and we may be able to have enough for yet another speaker.

Fundraising, Laura

Laura said the ‘List of Items’ needed that she put together and announced at last month’s general meeting was a great motivator for members to start making more craft fair items. We need to continue posting on Facebook as interest has grown and people are making the items and posting them.  We still need baby quilts and table runners. The list will be updated again as required.

Craft fairs scheduled are:

July, 2019: Rummage sale ($10)

Oct 12, 2019: Holiday Boutique at Mountain Shadows Community Center from approx 10am-4pm (no charge)

Dec 4, 2019: Kris Kringle at the Ontario Senior Center from 8am-12pm ($15)

Ruthann mentioned that we should keep in mind an event in her neighborhood for April 2020, the last Saturday of the month for their yearly neighborhood garage sales on Wood St (south of downtown Riverside). We could set up tables at her home to sell craft fair items.

Next month for the rummage sale we will be selling fabrics: fat quarters, 1/2 yards, yards, etc. Other leftover items from the Upcycle sale from last year will be used for this event and the holiday boutiques. We will meet on July 13th Jen’s house to package up the fabric and price them. Time to be advised.

Opportunity Quilt, Cat

Cat handed out the Opportunity Quilt Project Timeline sheet to everyone. She asked if we should put forth the extra effort to have the Opportunity Quilt completed by the proposed December 2019 timeline. It was agreed upon that the schedule Cat put together looks do-able. Laura motioned that we go forward with the opportunity quilt to be completed by December 2019 and be raffled off in December 2020. Shelley seconded the motion, and everyone present was in favor.  Motion passed.

Cat will donate the batting; but she still needs backing. $200 was budgeted but the Board can review again if more funds are required.  Once the HSTs are returned to Cat she will make a design wall and start designing the blocks with Pat’s assistance.  There will be several sit and sews scheduled in the coming months to assist in finishing the quilt top.

It was decided that we would not need to purchase a quilt stand at this time.  Members will need to pitch in and show and take the Opportunity Quilt to different guilds, Road to California and sell tickets. Ticket price discussion will be tabled at a later date.

Cat and Gayle explained that another reason for pushing forward on the Opportunity Quilt is that we would like to show the quilt and sell tickets at Road to California 2020. In order to do so, we need to complete the required forms prior to December 1, 2019 (or you forfeit your table) and the guild must volunteer 20 hours (we figured, 10 members for 2 hours) of white glove service each day the quilt is displayed.  Please go to http://road2ca.com/raffle-quilt-s.html for additional information.

Dora Cary Workshop Issue

Cat led the discussion on the Dora Cary mishap where she was scheduled for a lecture and workshop at Mountain Shadows without anyone recalling/realizing there was workshop portion until a couple of weeks prior to the scheduled general meeting date. No one could find any minutes on record that the Board voted to hire Dora for a lecture and workshop. Cat contacted and emailed Dora and fortunately, Dora was very understanding about cancellation of the workshop. We came to the conclusion that this happened in the transition of positions from Cat to Trish and then again from Trish to Shelley.  No blame placed on anyone, the board as a group was at fault. We need to learn from this mistake and move forward and ensure that it doesn’t happen again. 

Jen will continue to work on an Activity Calendar to be added to the website.  Shelley had a couple items/columns she would like added.

Programs

July: Christine will be the Transitional Quilt speaker. She advised that she will need quilt stands and expects her presentation to run about 75 minutes.

August: Natalie Barnes, Aurifil Ambassador will be the featured speaker. Will need to provide Natalie with an estimate of how many people will be attending the August meeting for swag bags and her requisition form for Aurifil. Gayle will see if Natalie can help obtain deeply discounted or free items from Aurifil with appropriate recognition for the retreat. Dora Cary also gave the guild many patterns which are in Pat’s possession for either the retreat or raffle baskets.

September: ‘What was I Thinking Fabric Share’. This will be an interactive event, where members will bring fabric they’re not sure what to do with. They can also share, trade and/or give fabric away.

October: Shelley to reach out to Elizabeth Eastmond to see if she is available to be our featured speaker for the October meeting. If so, the Board will decide on which of the following lectures we’d like her … continue reading

Minutes · Minutes General Board

May 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
May 4, 2019

The meeting was called to order at 5:00 pm by Gayle, with the following members in attendance: Shelley, Jennifer, Laura, Ruthann, Pat and Becky.

 Old Business:
Committee Reports:

President – Gayle

Retreat

It was decided that a committee needed to be formed for this year’s retreat. Jen will chair, and committee members will be Gayle, Shelley and Cat. Pat will be available to assist on an as needed basis only. Becky will be the snack coordinator. Need to decide the price per person for snacks – $10, $15 or $20?

We should contact sewing/quilting related companies to solicit for donations for the retreat goodie bags and raffles. We will ask Natalie Barnes if we can buy some product at a discounted price and/or perhaps she can give us some freebies. Jen has a 2 fat quarter basket pattern to include in the goodie bags that quilters can make at the retreat if they wish, maybe even as a group activity.

As of the May general meeting, 16 members are confirmed. Estimate capacity at 22 members. We need to provide a room count and we should be conservative as the room quantity will be included in the contract. We’ll require final payment from members by the September meeting. Gayle will confirm if ironing boards and irons will be available in the work room.

VP Programs – Shelley

June: Dora Cary from Orange Dot Quilts will be the featured presenter for the birthday meeting.

July: Christine will be the Transitional Quilt speaker.

August: Natalie Barnes, Aurifil Ambassador will be the featured speaker. Will need to provide Natalie with an estimate of how many people will be attending the August meeting for her requisition to Aurifil.

September: Elizabeth Eastmond did not put us on her calendar for a workshop on September 19th and now she is unavailable. Need to determine an alternate date for a workshop.

VP Communications – Jennifer

Jen suggested adding a program matrix showing which would track what activities are going on each month, such as speaker, program, workshop, sit and sew, etc. as a quick reference. We would keep it updated and post on the website.

Also discussed our current social media content and how to have members be more involved.  Kelley did a great job reaching out to members who weren’t on the guild’s page on Facebook and helped facilitate getting them to join our page.

Fundraising / Raffles / Exhibits – Laura

A fundraising committee is required immediately. Laura provided a list of priority action items:

an itemized list/inventory of what has already been donated and to determine how more items will be needed; a pricing list; sign-up sheet for members to work the craft fair; sit and sew dates dedicated to making craft fair items; and fabric to be cut and made into kits. Jen volunteered her home for a sit and sew.

Discussed and clarified that at this time, we will do a one day; one event only.  Some events/venues that were mentioned: Redlands Market Night, Birches, The Village Venture, Pomona Fairgrounds (car and home shows), Festival of Trees in Riverside. Laura suggested registering as a vendor on www.fairsandfestivals.net for access to local craft fairs (event details, contact info, website, application, etc). The fee is $35 for one year to join.

The best option, however, is to participate in a local rummage sale in July.  The fee is reasonable for a table to sell our craft fair items. We will meet on June 15th at Laura’s home to package up the sale items.

Chaffey Museum of Art – We have approximately 31 quilts for the exhibit, ‘Splashes of Color and Space’ running from May 23 – July 20, 2019.  No size restrictions but quilts are required to have a standard four-inch sleeve. There is still time to submit a quilt to the museum on May 18th and 19th.

For the Road to California Atrium Exhibit, the quilts need to be a minimum of 72” long x a maximum 100” wide. The quilts will also require a standard four-inch sleeve.

Block Lotto

Discussed the progress of block lotto for the year thus far.

Membership – No new business

Secretary – No new business

Charity – No new business

Welcome/Refreshments – No new business

New Business:

Lead Cards

Gayle is working on obtaining 4×6 lead cards for the guild. The cards will have a photo of a modern quilt or two, IEMQG logo and our mission statement on the front, and on the back will contain website info, etc. The front will be glossy and the back will be matte so that it can be written on easily. Mike will design the cards and Jen will request quotes for printing of the cards.

Opportunity Quilt

Cat has found a pattern that she will modify for the Opportunity Quilt and present to us at a later date. It was discussed that we could schedule Sit and Sew solely dedicated to sew blocks. In this way it would be a controlled environment where Cat will provide specific instructions and fabrics. It was also mentioned to have a dedicated person to square up the blocks for uniformity. Cat will longarm the quilt at no cost to the guild.

Sit and Sew Location Options:

  • Shelley will contact Cotton Gin/Redlands Sewing Center.
  • Jen will contact Quilter’s Cocoon in Riverside.
  • Gayle will contact her local police department to see if their conference room is available.

Bylaws:

It was brought up that should look into changing the bylaw concerning guest fees. Specifically, Section 1, “Visitors may attend one meeting, free of charge. Any meetings thereafter, $5 will be charged.” If the visitor’s first meeting is one in which there is a paid speaker, then a $5 fee shall apply. We will need to have a formal motion or discuss further at our next meeting.

Next Meeting

The next meeting will be June 18th at 6 pm at Shelley’s home.

The meeting … continue reading

Minutes · Minutes General Board

April 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
April 17, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

The meeting was called to order at 6:10 pm by Gayle, with the following members in attendance: Cat, Shelley, Laura, Simone and Becky.

Old Business:

Committee Reports:

President – Gayle
Retreat
Gayle confirmed that the Vina De Lestonnac Convent (aka the Nunnery) in Temecula is available Monday through Wednesday, November 11-13th for the guild’s second annual retreat. In order to formerly reserve the Nunnery, a $250 deposit is required, when the paperwork is submitted by Gayle. Note, final payment isn’t due until the day we check in. Ten days before the retreat, they require a final head count. Information obtained is as follows: 15 members is the minimum required to have the dedicated work room. Although, the maximum number of members the room can hold is 25, 20 would most comfortable. Check-in is 10 am on Monday and room check out is 11 am but we still have the workroom until 2 pm. There are 12 bedrooms available, with pricing as follows: Triple Occupancy $226/person; Double Occupancy $276/person; Single Occupancy $376/person; Day Commuter $33/day. If there are any dietary restrictions, they will do their best to accommodate you. Sign-ups will be available at the May meeting. In order for members to reserve their spot, they need to provide a $100 deposit at time of sign-up. Remainder of payment due at August meeting. Discussed an upcharge for Jen to create cute retreat favors – $10/person?? Jen – please let us know if you’d be willing to do this again and if $10/person is sufficient. Also, discussed briefly future retreat locations in Big Bear and Fallbrook.

Meeting Location
Consensus at the April general meeting was that everyone liked the room at the Main/Mission Inn library. Parking is an issue, but not enough to deter attendance it was determined. We do have to set up and put away chairs at ever meeting, but as a guild we are used to it and everyone has no problem pitching in to help. Last month the library did not charge us the $20 room fee as we did not use the kitchen. We will look into finding out if we can use the room without a fee going forward. We discussed if we should stay in Grand Terrace for the summer months of June, July and August, or stay at the Main/Mission Inn library, and how we felt the change of locations could affect guild attendance. Other suggestions were for Simone to check into the Janet Goeske Center again and for Shelley to look into facilities provided by Riverside Park & Recreation. After our discussions, Laura made a motion to have all general meetings going forward at the Main/Mission Inn library, and thus officially changing the meeting location from Grand Terrace to Riverside. Cat seconded the motion. Becky will reserve the room for as far out as allowable. Shelley, told us that as a token of the Guild’s appreciation to the library, perhaps members could donate quilting related books at the end of the year. Something we should look into further and announce at a future meeting.

Road to California
Gayle proudly announced that the Guild won one of the $500 prize money for guild attendance!! She will inform members of this exciting news at the May meeting.

VP Programs – Shelley
Kim will be presenting “Community and Creativity, a History of Women and Quilting”. A projector and computer is needed for Kim’s presentation for the May meeting, which Laura will bring. Dora Cary from Orange Dot Quilts will be the featured presenter for the June birthday meeting. And Christine will be the Transitional Quilter for July.

Gayle brought up the possibility of having Natalie Barnes, who is a new brand ambassador for Aurafil, to present a free lecture and trunk show, for our August meeting.

Cat noted that Sarah Goer (one of the standouts at SCCQG’s Meet the Teachers event) will be at the Hi Desert Quilt Guild in Ridgecrest, CA, on March 5th and 6th, 2020. We were thinking to possibly have her be our March presenter on March 7th with a workshop on the 8th? Or combine both in one day?

Tentative Member University presenters:
Improv square pieces/emotions – Laura
Paper piecing – Simone
6 minute circle – Cat
Shelley will ask Lynn Hannah to provide a demonstration of her choice.

Treasurer – Cat
Cat discussed the bank balance and confirmed reconciliation of the account. Cat confirmed the MQG dues have been paid. Discussed breaking out the fundraising lines on the cash flow report to have a better idea of how much each fundraising activity is bringing in. Currently, Cat has been placing comments in the line items to describe the income source, but having a line item for each fundraiser activity might be a better solution.

Fundraising / Raffles / Exhibits – Laura
Laura will bring an opportunity basket and new fabric kits to the May meeting. She will also have a table set up to collect boutique fundraiser items. Worthy items will be shown during the Show and Share portion of the meeting. She is also bringing more donated fabric for a flash sale.

Chaffey Museum of Art – Modern quilts will be collected at the May meeting. Laura will have the forms required to accompany the quilts being collected available at the meeting. The exhibit, ‘Splashes of Color and Space’ runs from May 23 – July 20, 2019. 40-50 of any size quilts will be needed. In addition, there will be pedestals available to display, other modern objects. Simone agreed to exhibit her chair she shared with the guild last year.

Debby Winter from Road to California, contacted Laura about featuring guild member quilts in the breeze way for R2CA next year, 2020. Laura immediately said yes. We don’t have many details, but have determined the quilt size needs to be a twin or larger and of course, modern. Further details to follow in the coming … continue reading