Minutes · Minutes General Board

December 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
Via Conference Call
December 4, 2019

The following members were on conference call: Gayle, Jennifer, and Becky.

The 2020 Retreat at Vina de Lestonnac in Temecula will be November 9-11 (Mon – Wed). In order to secure this date, we need to send in our deposit this month. Jennifer motioned for Gayle to send a check for the deposit amount for the retreat; Becky seconded the motion. Motion passed. We will again have 10 rooms available (2 single rooms, 2 double rooms, and 6 triple rooms). Open registration will begin at the February meeting. The 2020 retreat fee rates will be as follows:

$241 – 3 person occupancy

$291 – 2 person occupancy

$391 – 1 person occupancy

Further details will be discussed at the February meeting.

Old Business

Committee Reports:

Treasurer, Gayle for Cat

Gayle confirmed reconciliation of the bank account. Gayle proposed that we open a savings account in addition to our checking account at Chase Bank. We will put the proceeds of deposits for the retreat in the savings account so that the checking account balance is not skewed. Jennifer motioned to establish a savings account to move over retreat funds; Becky seconded the motion; motion passed. We will need to change signers on the bank account to reflect the new treasurer, Candy and Co-VP Programs, Becky. Jennifer motioned to adjust signers on the checking account and soon to be savings account; Gayle seconded the motion. Motion passed.

Programs, Becky

December: Christmas Party

Prize for the Big Box game will be a $25 Quilter’s Cocoon gift card. We will also have 2 drawings for 2 sets of modern fat quarters.

January: Latifah Saafir; Becky will try to see if the Main Library community room is available on January 4th. If so, she will contact Latifah asap to advise of location change.

February: Simone Bradford, Color Theory.  Currently 27 color wheels are on back order per Cat’s last correspondence with Gayle. Gayle to send Becky a copy of the receipt for her follow up.

Opportunity Quilt, All

Jennifer motioned for Cat to start piecing the Opportunity Quilt as per her final picture emailed to Gayle last month; Becky seconded. Motion passed. The current plan is to unveil the opportunity quilt at the February meeting and sell tickets from February 2020 until February 2021. We have also planned to reserve a spot at Road to California in January 2021 as the grand finale and final push of ticket sales. Simone received another vendor quote for ticket printing; Gayle to check with her on status as we need tickets by March at the latest. The Guild will be encouraging members to buy tickets for themselves and/or to sell to family and friends. At this point, the only locations to take the Opportunity Quilt to for ticket sales is a meeting at the Coachella Valley Quilt Guild (date to be determined) and Road to California (January 2021). As we are in need of a chairperson(s) for the Opportunity Quilt in order to track ticket sales, it was suggested perhaps that Candy and Judy might be willing to co-chair.

Locations, Gayle

As the community room at the Main Library is a better fit for the guild’s meetings, Gayle suggested that we going forward that we should return to the Main Library. We would use Casa Blanca as a back-up when needed.

Fundraising, Gayle

Kris Kringle Craft Fair brought in funds of $220.

Officer 2020 Transitions Recap/Review

We are all set for 2020 with our new board members. Gayle has been in contact with Candy regarding treasurer duties; Jennifer has trained Elizabeth on the website and social media platforms; Becky has provided Jennifer with notes on who to contact in order to schedule general and board meetings.

New Business

April 2020 Challenge will be mini quilts with a maximum size of 24” x 24”. Several ideas were presented: Crayola crayon (pick 2), magazine page inspiration, fabric line, colors of the rainbow, and modern pattern inspiration. Jennifer suggested that we look at modern patterns on the MQG website for ideas, if we decided to go with the modern pattern inspiration. As we need to announce the challenge at the January meeting, we may want to meet briefly at the Christmas party and make a final decision.

Next Board Meeting

The next board meeting will be January 14, 2019 at JoAnn Fabrics in Ontario at 6 pm. 

Meeting adjourned at 5:45 pm.

Respectfully submitted,

Becky Brekke, Secretary