Minutes · Minutes General Board

October 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
October 22, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

The meeting was called to order at 6:11 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Judy, Laura, Pat and Becky.

Old Business

Committee Reports:

Treasurer, Gayle for Cat

Bank balance will be updated at the next meeting.

Fundraising, Laura

Upcoming Sale/Craft Fair Events:

Mountain Shadows, Highland – We brought in approximately $130 for this event. Good selling items were jar grabbers, traditional bibs, baby quilts and dog scarves. We thought we’d have more sales but probably not an event we would participate in next year.

Kris Kringle Craft Fair, Ontario – Scheduled for Wednesday, December 4th, Gayle, Laura and Pat will work this event.

Opportunity Quilt Discussion, Gayle for Cat

Cat has the quilt blocks on her design wall and Pat helped to design it. They worked on a new arrangement for five hours but they still feel it’s a work in progress. We revisited our aggressive time line of completion by the Christmas party. It was decided that we would like to consider a more reasonable completion time of possibly January or February 2020. One suggestion was to raffle the Opportunity Quilt after Road to California in January 2021. Our initial thoughts of having the Opportunity Quilt done in time for Road in order to display and sell tickets for our raffle quilt, does not seem like it will come to fruition as the only day that may be available is Sunday, which is usually a low attendance day and that we will not have a raffle permit in time. The permit process became more complicated than originally thought.

Ticket update: Simone has gotten two quotes and is waiting for one more. Further discussion tabled until next month.

The Coachella Valley Quilt Guild will be bringing their Opportunity Quilt called “Rio de Flores” (River of Flowers) to our November meeting. And in turn we will plan to take ours to one of their meetings next year.

A possibility for displaying the Opportunity Quilt and selling raffle tickets could be at the Ontario Museum of History and Art for their October festival. Per Leslie Matamoras, booths are free to non-profit groups. We could take advantage of having a booth to sell raffle tickets, promote the Guild, even donate quilts to sell for the Guild. We could focus on donating mini quilts, lap quilts, framed quilts, etc.

Programs, Laura

Programs slate through next year:

November: Membership University

December: Christmas Party

2020 –

January: Latifah Saafir, ‘How Many Ways to Sew a Curve’ Lecture

February: Simone Bradford, Color Theory

March: Laura Greene, Perfect Bindings

April: Mini Quilt Challenge

May: Jennifer Adams, Transitional Quilter

June: Sandra Johnson, ‘How the Heck Do I Quilt This’ Lecture

July: Dark due to the Fourth of July

August: Quilt Vendor Presentation (Wonderfil? The Batty Lady?)

September: Then and Now

October: Wendy Knight

November: Member University

December: Christmas Party

Election Slate:

Gayle, President

Laura & Becky, Co-VP of Programs

Elizabeth, VP of Communication

Candy, Treasurer

Secretary, Jennifer

Laura reached out to St. Marks Church for a potential workshop location. They charge $100 to rent out their room.

The next Sit and Sew will be on Saturday, January 18, 2020 at Quilter’s Cocoon in Riverside.

VP Communications, Jennifer

Election email sent from Survey Monkey. The voting ends on 10/31/19 at 8 pm.

Jennifer trained Elizabeth for two hours on the website operations and duties.

Membership, Judy

Judy passed out both the Membership and Hospitality Chairperson duties, as there were several overlapping tasks. We made changes to both sets of duties and Judy will update them as discussed. Becky will also update the Secretarial duties. Jen to post the new membership forms on the website. 2020 membership forms will be available at the November meeting.  

Hospitality, Pat

Pat needs approximately 11 fat quarters for the name tag raffle for next year.

Raffles, All

We are not in agreement if we need a dedicated raffle chairperson. We are in agreement that we need better table and ticket organization of this position and a dedicated spot at the meeting. For the November meeting Jennifer will man the raffle table. She will also put together a small raffle for a trial run as it was agreed that smaller raffles seem to be more popular than the larger raffle basket. Also discussed was the possibility of foregoing raffles this coming year.

Christmas Party, Jennifer for Simone

Christmas party will be Saturday, December 7th from 2-4, board members to help with set up starting at 12:30 pm and tear down immediately following the meeting.

Pat will purchase the table centerpieces and Judy will assist with providing the tablecloths. Motion to allocate a maximum of $30 for centerpieces by Jennifer, motion seconded by Gayle. Motion passed. Jennifer will provide coffee/tea, cups, and sugar. Becky will provide plates, napkins and forks. Simone will bring the Big Box of Questions Game and run the Notion Exchange (maximum of $10).

We decided on sewing related items would make great decorations for the food table. There will be an announcement for these items at the next meeting.

Southern California Council of Quilt Guilds (SCCQG), Jennifer

Gayle confirmed that Cat paid next year’s SCCQG dues. Unfortunately, dues will be going up next year. The October meeting topic was Mastering Social Media Marketing Strategies. The presenter opened it up for questions at the beginning of the meeting, which turned out to be a mistake as too many questions were asked and not enough time for the lecture topic to be fully explored.

The SCCQG has Road to California challenge called, “Call for Quilts – Challenge 2020:  Honoring Road to California”.  You are challenged to create a quilt that is inspired by this wonderful quilt festival and features a technique that was learned in a Road to California workshop or uses a pattern/book and/or fabric purchased from a vendor at Road to California during the years 1995 – 2019. Exhibit entries are limited to SCCQG members of Member Guilds or Affiliate Members only.

Next meetings:

January 11, 2020 in Norco, hosted by the Inland Empire Quilt Guild.

April 18, 2020, Meet the Teachers, in Carson, hosted by the Flying Geese Quilt Guild

July 18, 2020, Round Table Guild Officers, in TBA, hosted by the Central Coast Quilters

October 10, 2020, Alternate Program Proposals, in TBA, hosted by the Desert Winds Quilt Guild

January 9, 2021, Fundraisers Renovated & Revitalized, in TBA, hosted by Pass Patchers Quilt Guild

July 17, 2021, Transitioning of Quilt Boards, in TBA, hosted by El Camino Quilters Guild

Retreat, Gayle

Final list and room assignments have been submitted. At this time, any new cancellations will not be refunded if no replacement is found.

Meeting Locations, Becky

We have room reservations at the Casa Blanca library for November, December and January.

New Business

2020 Challenge will be color/mini quilt, maximum size of 24” x 24”. Laura to contact Linda Rasmussen to see if she is available to curate again. Guild to provide one fat quarter that will need to be integrated into the mini quilt. Becky to contact local fabric manufacturers to see if they would donate the fat quarters.

Next Board Meeting

The next board meeting will be November 11, 2019 at the Retreat. 

The meeting was adjourned at 7:56 pm.

Respectfully submitted,

Becky Brekke, Secretary