Minutes · Minutes General Board

September 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
September 10, 2018, 6:00 pm
JoAnn Fabrics & Crafts, Ontario, CA

The meeting was called to order at 6:10 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Becky Brekke, and Tricia Williams.

OLD BUSINESS

Committee Reports

Programs – Cat Wallace

Cat said that there are no changes to the programs schedule as reported at the last board meeting.  Cat has been unable to reach Amy French to get the charity materials from her.  Rachel McGee will be taking over as charity chairperson.

We agreed that the VP of Programs will prior to each meeting provide a contract for the speaker so that the Treasurer can have a check prepared to give to the speaker on the day of the meeting.

VP Communications – Jennifer Adams

Jenn reported that we need to get everyone to join the new Modern Quilt Guild website.  WE also need to use our Circle on the website.  It is important that we participate in the Circle occasionally but we don’t need to use it frequently because it is not very user-friendly.

Treasurer – Gayle Bennett

Gayle presented the Income & Expense Report for 2018 and also showed projections for 2019. Jenn will look up the website expenses and get those figures to Gayle so that she can add that information to the 2019 projection.

We agreed that we need to have a Fund Raising Chairperson who would be in charge of the upcycle events, opportunity quilts, and any other fund raising activities.

Marilyn Simone has agreed to handle auditing the books.  She will go through the bank statements and make sure that what Gayle reported for income and expense agrees with the bank statements.

Retreat – Cat Wallace will contact the remaining retreat attendees who have not yet volunteered to contribute to the meals and will ask a couple of them to help out with money for the lunch that Jenn is providing on Friday, and will ask some to contribute paper goods and plastic utensils.   Cat will contact Superior Threads and ask them to contribute some prizes for the ice-breaker bunco game we will play at the retreat.

Gayle reminded us that submissions for the Ontario Museum display need to be in by 3:00 pm on Monday, September 17.

Becky Brekke – Upcycle Sale Event

We will meet at Becky’s house on September 29 at 10:00 to help her price the sale items.

At the Upcycle Event, we will provide a free cup of coffee with any bake sale purchase.

Gayle Bennett moved to allow $40 to Becky Brekke for supplies for the upcycle event; Jennifer Adams seconded, and the motion carried.

At the Upcycle Event, there will be a box for block lotto entries.

New Business

Laura Green said that we currently need chairpersons for Membership and Fund Raising.  Laura will ask Ruthann Salera if she will be our Membership Chairperson.

While going over the Sections VII and VIII of the Bylaws, we discussed how this year’s elections will be executed.   The last opportunity to nominate someone to be added to the proposed slate of officers will be at the October Upcycle Event.  The nominating committee will have a table at the October event where members can submit nominations for, or express their own interest in a board position.  The nominating committee will submit the final slate, and voting will be done by Survey Monkey between Saturday, October 27 and Saturday, November 3, 2018.  The election results will be announced at the November general meeting on November 3, 2018.

We finished reviewing the Bylaws which will be posted on the IEMQG website.  Because we operate under the umbrella of the national Modern Quilt Guild, we are not required to submit our Bylaws to the State.

We decided to work on the policies as a separate document at a later date.

October General Meeting Agenda

Set-up (9-10am)
Sale Begins (10am-4pm)
Special Tables
-Nominating Committee Table
-Block Lotto Collection Table
-Raffle Table
Clean-up (4-5pm)

 

The meeting was adjourned at 7:45 pm.

Respectfully submitted,

Tricia Williams, Secretary

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